Tips & tricks

Dictate instead of typing: you talk 3x faster

Win+H

Win + H on Windows, or the microphone on your phone's keyboard. Dictate a first draft of an email in a third of the time.

Voice capture: write down an idea even when you can't type

In the car, on a walk, with your hands full of groceries: “Hey Siri, add…” and the thought is in the system.

Web clipper: save an article with one keystroke

Ctrl+Shift+K

Ctrl+Shift+K and the article is in your library, tags included. No more bookmarks you'll never find again.

The Notion formula that sorts your backlog for you

(Impact × Urgency) / Effort — three numbers per task, and the database sorts itself by actual value.

Todoist filters: your own “important today” view

The query (p1 | p2) & due:today shows only what actually matters today. You don't see the rest — and that's the point.

Todoist: add a task in a single sentence

“every Monday at 10 #meetings p1” — Todoist picks up the date, recurrence, project, and priority straight from the text.

Smart home scene: Deep Work Mode in one tap

Lights, do-not-disturb, a timer, and music with a single command. A ritual that tells your brain “it's work time now.”

A height-adjustable desk: alternate, don't just stand

The trick isn't standing all day — it's alternating positions, plus a bit of movement that fits into your work without interrupting it.

Scan paper right away — with your phone's OCR

A receipt, a contract, a meeting note: snap it with a scanning app, the text gets recognized, the paper goes in the bin.

E-ink tablets: writing like on paper, without the distraction

The reMarkable and its peers have no notifications, no browser, no social networks. Just you and your notes — which digitize themselves.

Light controls your energy: bright mornings, warm evenings

A sunrise alarm clock and smart bulbs set your circadian rhythm better than willpower ever could.

Noise-cancelling headphones: focus and a signal, both at once

ANC headphones solve two problems at once: ambient noise, and coworkers who can't tell you don't want to be disturbed.

A physical Pomodoro timer instead of an app

A mechanical kitchen timer or a TimeFlip cube. Visible, tangible — and it doesn't tempt you to pick up your phone.

Top edge of your monitor at eye level

A neck that hurts from a monitor set too low. A stand or arm for a few dollars fixes years of discomfort.

A second charger lives in your bag

One charger stays at your desk, a second one lives permanently in your bag. A few bucks buys the end of endless repacking and forgetting.

A docking station: one cable and you're working

Monitor, keyboard, network, charging — all through a single USB-C cable. Connecting your laptop stops being a five-minute ritual.

A checklist for anything you do a second time

Client onboarding, publishing an article, the monthly close — a repeated process without a checklist means forgetting something, every time.

The weekly review: 30 minutes that run your whole week

On Friday or Sunday, go through your calendar, tasks, and notes — close out loose ends, plan three priorities. Monday starts with clarity.

Three tasks for the day: pick in the morning, check in the evening

Not a list of twenty items, but three things that absolutely must get done today. Everything else is a bonus.

Timeboxing: put your tasks straight into the calendar

A task with no time attached is just a wish. Drag your tasks into concrete calendar slots — and give your day a budget, like money.

The shutdown ritual: close the day so it doesn't follow you

Five minutes at the end of work: write down loose ends, glance at tomorrow, close the laptop. Work stays at work — even in your head.

Batch similar tasks: emails with emails, calls with calls

Switching between types of work costs energy. Grouping similar tasks into blocks saves dozens of minutes a day.

Commit messages for future you: why, not what

“Fix bug” tells you nothing six months later. One sentence about the reason for a change saves an hour of git blame archaeology.

Aliases and scripts: automate what you type three times

Long commands, build sequences, switching environments — all of it belongs in aliases and scripts. Ten characters instead of eighty.

Proposal, contract, and invoice templates: do it once, properly

Every proposal written from scratch is an hour of lost time. A template with marked spots to fill in cuts it to ten minutes.

The Friday admin block: invoicing, timesheets, mail

Ninety minutes on Friday for all your admin at once — instead of scattered nagging all week long.

Answer clients in windows, not on demand

A reply within 24 hours is the professional standard. A reply within 5 minutes is a bar you can never lower again.

Multi-cursor editing: edit ten lines at once

Ctrl+D

Ctrl+D in VS Code selects the next occurrence of a word — and you type in all of them at once. Small refactors without find and replace.

A developer's calendar: mornings with no meetings

Coding needs 2+ uninterrupted hours — one meeting in the middle kills the whole morning. Protect your blocks as a team.

Study 5 times for an hour, not once for 5 hours

The same amount of time spread over more days means you remember multiples more. Your calendar is the strongest study tool you have.