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In-depth guide · 64 min
A complete guide to writing emails: subject lines, salutations, formal and casual English, ready-made wording for ten hard situations, and prompts for AI.
A conversation with yourself in WhatsApp is a notebook and a bridge between phone and computer — links, photos, and files, no cable and no emailing yourself.
Long-press a message and pin it to the top of the chat — for 24 hours, a week, or a month. A meetup address or a door code never gets buried again.
Tapping 1× switches a voice message to 1.5× and 2× — a three-minute monologue takes half the time. And you can listen to your own recording before it sends.
Asterisks around a word make it bold, underscores make it italic, a dash makes a bullet. A longer work message suddenly looks like a document.
Teams, Zoom, and Meet can all show live speech captions, and Czech is among the supported languages. A lifesaver in noise, with bad audio, or a quiet speaker.
Zoom and Teams can filter out barking, keyboard clatter, and next-door drilling. Just switch noise suppression to high in your audio settings.
Right-click pins a chat to the top of the list, and a key message above the whole conversation — visible to everyone. No more hunting for a link from last week.
Slack has a conversation with just you — a private space for notes, links, and half-written messages, synced between your computer and phone.
Slack and Teams can both send a message later — an arrow next to the send button, or a right-click. Write the idea down now, don't disturb your colleague.
Read a message on your phone at the bus stop and now there's no trace of it at work? Alt+click puts it back among the unread. And Esc, the opposite way, clears a whole channel.
The school only writes to one address — and the other parent hears about meetings secondhand. A Gmail filter can auto-forward school emails to your partner.
Sharing your full desktop shows colleagues your notifications and half-typed messages too. Sharing one window shows only what you meant to show.
Space
Stay muted for the whole meeting. When you want to say something, hold the key, talk, release — and the microphone mutes itself again.
Type @name in the body of an email — Outlook adds the person to the recipients automatically and highlights that something's expected of them. No more overlooked tasks buried in the CC line.
Your Mac can receive and dial calls from your iPhone. The phone can stay on the charger in the hallway while you talk through your computer's headset.
One checkbox in your calendar shortens default meetings to 25 and 50 minutes. Between calls you get a breather you don't have today.
Send a link, the other person picks an open slot themselves, and the meeting lands on both calendars. A built-in Google Calendar feature almost nobody knows about.
Don't arrange a meeting time over email. Google Calendar and Outlook lay attendees' calendars side by side, and you spot the open slot at a glance.
Google Calendar and Outlook can both show a second time axis next to your own. Plan a meeting across time zones by looking, not by doing math in your head.
Gmail turns an open email into a Calendar event in three clicks — with the subject as the title and a link back to the conversation.
Gmail can forward an email as an .eml attachment — even ten messages at once. The recipient gets the originals, headers and all, not a mangled copy.
A hidden Gmail setting adds a second button to Reply that sends the email and tidies the conversation out of your inbox in one move. One click instead of two.
Mention a colleague in a comment and check Assign — a remark turns into a task with an owner, one that can only be resolved once it's done.
In mobile Gmail and Outlook, set swipe right to archive, swipe left to snooze. Clear your inbox while waiting in line for coffee.
“Do not disturb until 12:00” tells coworkers more than a permanent red dot — and it turns itself off.
Shift+Enter
Enter sends a Teams message right away. Shift+Enter starts a new line, and the formatting button opens the full editor.
The Activity feed can show only messages where someone mentioned you. Everything else is mostly noise.
Ctrl+Shift+M
Ctrl+Shift+M toggles your mic, Ctrl+Shift+O toggles your camera. When it's suddenly your turn to talk, you're not hunting for a button.
Ctrl+E
The search bar at the top finds people, messages, and files — and a slash launches commands.