502 tips · new ones added continuously
Every tip is one concrete thing you will do better or faster. Filter by what you use and who you are — or just search.
In-depth guide · 19 min
A complete guide with prompts: four summary types by purpose, extracting risks from contracts, comparing two versions, and checking nothing vital got lost.
In-depth guide · 15 min
A guide with prompts: the brief method for a one-minute draft, ready asks for the hardest email types, teaching AI your voice, and a pre-send check.
Q
Type “p1” and the task turns red, “tomorrow 9am” and it gets a due date. Quick Add understands it all in one line.
Ideas and tasks drop into your Inbox without a second thought about where they belong. Once a day, you empty it — into projects, or into the trash.
A record template pre-fills the structure — meeting notes, task briefs, client profiles. Set it up once, use it forever.
The same tasks as a table, a kanban board, and a calendar. Notion views filter and display one dataset differently — nothing gets duplicated.
Select objects and let PowerPoint align and space them evenly. The difference between an amateur slide and a clean one.
View → Slide Master controls the look of the whole presentation from one place — fonts, colors, logos.
Ctrl+Shift+C
The format painter has a keyboard version — copy the look of one element and stamp it onto the next.
Ctrl+P
Quick search finds a page by title and by content. In a growing workspace, it's the only navigation that makes sense.
/
The / key opens the block menu — headings, tables, reminders, columns. Notion's core control.
The projector shows slides; on your laptop you see notes, a timer, and a preview of the next slide.
Shift+F5
F5 runs from the beginning, Shift+F5 from wherever you are. Priceless when you're fine-tuning a single slide.
B
Pressing B during a slideshow blacks out the screen — the audience turns to you. W does the same with white.
Ctrl+Shift+V
In Docs, Gmail, and most web apps, it pastes plain text without foreign fonts and colors.
Shift+F3
Caps Lock stuck on by accident? Select the text and Shift+F3 cycles between lowercase, Title Case, and UPPERCASE.
Data separated by commas or semicolons crammed into one column? The Text to Columns wizard splits it correctly.
Ctrl+Alt+V
Ctrl+Alt+V opens Paste Special — paste results without formulas, formats without content, or transpose a table.
Select the cells and look down at the status bar — the sum, average, and count are always right there.
Ctrl+PageDown
Move between the sheets of a workbook from the keyboard — no clicking the tabs at the bottom.
A revenue summary by month and category out of thousands of rows? Insert → PivotTable, then drag three fields.
Alt+=
Cursor below a column of numbers, Alt+equals — and SUM is done, range and all.
You don't have to drag a formula across a thousand rows — double-clicking the little black square copies it down to the end of the adjacent data.
Data validation turns a cell into a menu of allowed values. Task statuses or categories can no longer be typed wrong.
Data → Remove Duplicates cleans up a list of contacts or line items — and tells you how many it deleted.
Ctrl+;
Ctrl+semicolon inserts today's date as a fixed value — unlike the TODAY() function, it doesn't change.
Alt+Enter
Enter jumps to the next cell — Alt+Enter creates a line break inside the same one. No more broken layouts.
View → Freeze Panes keeps the table header locked at the top no matter how far you scroll.
The newer replacement for VLOOKUP searches in either direction, doesn't break when a column gets inserted, and has a built-in “not found” fallback.
Duplicate values, overdue deadlines, or below-average results highlight themselves — you just define the rule.