524 tips · new ones added continuously
Every tip is one concrete thing you will do better or faster. Filter by what you use and who you are — or just search.
A week with a time tracker (Toggl and similar) reveals the gap between what you think you do and reality. It's usually a shock — and the start of a change.
Q
Type “p1” and the task turns red, “tomorrow 9am” and it gets a due date. Quick Add understands it all in one line.
Ideas and tasks drop into your Inbox without a second thought about where they belong. Once a day, you empty it — into projects, or into the trash.
Apps like Cold Turkey or Freedom block chosen websites for a set period. Decide once, and it holds for the whole morning.
Flashcards with an algorithm that quizzes you right when you're about to forget. For languages, exams, and professional knowledge alike.
Ctrl+P
Ctrl+P finds every command — switching modes, inserting a template, exporting. No need to memorize shortcuts.
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Double square brackets create a link to another note — and backlinks show you where it's referenced from.
One place where you dump notes, ideas, and links all day long. Sort it out in the evening — or don't; search will still find it.
A record template pre-fills the structure — meeting notes, task briefs, client profiles. Set it up once, use it forever.
The same tasks as a table, a kanban board, and a calendar. Notion views filter and display one dataset differently — nothing gets duplicated.
Select objects and let PowerPoint align and space them evenly. The difference between an amateur slide and a clean one.
View → Slide Master controls the look of the whole presentation from one place — fonts, colors, logos.
Ctrl+Shift+C
The format painter has a keyboard version — copy the look of one element and stamp it onto the next.
Ctrl+P
Quick search finds a page by title and by content. In a growing workspace, it's the only navigation that makes sense.
/
The / key opens the block menu — headings, tables, reminders, columns. Notion's core control.
The projector shows slides; on your laptop you see notes, a timer, and a preview of the next slide.
Shift+F5
F5 runs from the beginning, Shift+F5 from wherever you are. Priceless when you're fine-tuning a single slide.
B
Pressing B during a slideshow blacks out the screen — the audience turns to you. W does the same with white.
Ctrl+Shift+V
In Docs, Gmail, and most web apps, it pastes plain text without foreign fonts and colors.
Shift+F3
Caps Lock stuck on by accident? Select the text and Shift+F3 cycles between lowercase, Title Case, and UPPERCASE.
View → Focus hides the ribbons and leaves just the page. Writing without visual noise.
Ctrl+H
Ctrl+H can also replace formatting, double spaces, and paragraph marks. Cleaning up a whole document in a few clicks.
Heading 1 and Heading 2 aren't just about looks — they power the navigation pane, an automatic table of contents, and chapter collapsing.
Data separated by commas or semicolons crammed into one column? The Text to Columns wizard splits it correctly.
Ctrl+Alt+V
Ctrl+Alt+V opens Paste Special — paste results without formulas, formats without content, or transpose a table.
Select the cells and look down at the status bar — the sum, average, and count are always right there.
Ctrl+PageDown
Move between the sheets of a workbook from the keyboard — no clicking the tabs at the bottom.
A revenue summary by month and category out of thousands of rows? Insert → PivotTable, then drag three fields.
Alt+=
Cursor below a column of numbers, Alt+equals — and SUM is done, range and all.
You don't have to drag a formula across a thousand rows — double-clicking the little black square copies it down to the end of the adjacent data.